Regular Council Meeting Agenda
This was a short council meeting. It started just after 7pm, and by 8pm they were all wrapped up and ready to go back in-camera. All were present except for Councillor Logins
Scott Hilderly presented a Delegation Request for a Youth Empowerment Summit hosted at Journey Middle School on March 1, Yes to Know. While they did have funding secured, one of their contributors pulled their funding on learning that it was a middle school event, and not a high school event. Council passed a motion to fund grant $525, which would ultimately come from the Community Grants portion of the budget.
Herb Haldane presented a Delegation Request that spoke to the Amenity Policy of Sooke. He stated that the District was following a policy set in 2010, while ignoring a later policy established in 2013. Mr. Haldane had a hard time finding this later policy, and while he did eventually find it, he noted it should be public record, and it should be easy to find on their website. Haldane, who currently helps other developers navigate through the District development processes, says he can’t do his job if his information can’t be reliable, if he can’t call on existing resolutions. Mayor Tait said the Amenities Policy should be updated; Councillor Kasper remembers being on Council at the time, that information has to go to staff immediately, and agreed that the information should be on the website, immediately. Tait said staff will look into this and update online information to the most recent Amenities policy.
Public question and comment period
No one. Not a one. None.
Sewer Reserve Fund Bylaw No. 661, 2017. The Sewer Reserve Bylaw 661 at third reading carried unanimously
The Correspondence received Jan 30 – Feb 21, 2017 was reviewed.
Letter from Sooke Lion’s Club to organize Santa Parade this year. Council will draft a letter of Thank You. Carried. Councillor Parkinson asked about the $5,000 honorarium. Councillor Pearson suggests putting their honorarium as a line item (Mayor Tait suggested perhaps in an events category) as opposed to a grant. It was decided that the honorarium will be dealt with during budget time.
Councillor Kasper asked about the letter from Terrance Martin. Councillor Kasper noted the map is stamped draft, and he thinks the map shows more units than Council actually approved. Councillor Kasper is under the impression there was a smaller number of units that were proposed. He wants staff to look into that. Councillor Berger wants staff to look into the dedicated access. Tait wants staff to prepare a brief report to be presented at the next Council meeting.
Councillor Kasper was glad Mayor Tait sent the letter to the mayor of Quebec, regarding the January 29 shooting at the Mosque where six people were killed at the Centre culturel islamique de Québec in Quebec City. This is why the flags in Sooke were at half mast in January.
Tait said she was going to attend the Chamber awards.
Council and CAO verbal reports
Council Reports (verbal)
- Councillor Reay: Attended Finance Committee meeting with CREST and board meeting, attending executive meeting with the Library Board on Thursday.
- Councillor Berger: SEAPARC board passed installation of an electric car charging station. It will be wired for an addtional station, but it will have just one
- Councillor Kasper: Attended the CRD Regional Growth Strategy meeting, and noted the strategy is going to mediation. He attended the CRD Housing Committee meeting, and influenced a change in their terms of reference, to include Health Care Providers along with hospitals.
- Mayor Tait: Went to the UBCM Executive Meeting, meets with MLAs to share vision and platform. She went with Hicks and the CAO to Port Renfrew, to meet with other mayors along the Circle Route. They talked on how to promote the circle route. The UBCM is having lengthy conversation about marijuana legislation, which is currently “stuck.” The federal government is looking at supply and distribution, and there are still big discussions pending on legislation details, responsibilities and costs. Mayor Tait doesn’t think April is an achievable date. Municipalities are on the last-to-call list, and if costs are going to be downloaded, that’s something that UBCM is pushing to know.
CAO Report on the Budget Process
“We’re late this year,” noted the CAO, adding that she has been doing a lot of research on historical growth trends and services they have been delivering. A series of budget meetings have been set up for March. Hopefully, said the CAO, they won’t need all them. Charts and graphs promised for early March. Her goal for next year is to have budget “locked and loaded” by December 31, so that the new year starts with the approvals they need to move things forward. Right now, staff has to take everything in front of Council for approval.
Report of released in-camera resolutions
At the In-Camera portion of the February 14, 2017 Regular Council meeting, the following items were released to the public:
- Lot A appraisal (Nov 19, 2013)
- Motion: THAT Council support the Mayor and staff to meet with representatives from the Sooke/Westshore Health Action Team, South Island Division of Family Practice, local physicians, and others, as needed to look at the feasibility of creating a Primary Care Home.
And with that, they went back in-camera (behind closed doors) under section 90(1)(c), (i), and (k) of the Community Charter as it pertains to labour, legal and negotiations.