–Britt Santowski, SPN
The agendas are out for the Committee of the Whole Meeting (COW, Monday April 11 @6pm, full agenda is here) and the regular Council Meeting (Monday April 11 @7pm, full agenda is here).
On initial review, two items of interest jumped out at me: significant rewrites to Council Procedures (not unexpected, just publicly available), and substantial cuts to the Sooke Fire Department. This is not to say the rest of the agenda isn’t interesting. It’s chalk-a-block full of interesting matters.
Not on the agenda is any motion or vote to re-instate returning elected Mayor Maja Tait as CRD Director. (This is just an observation, as many MANY other things are also not on the Agenda. Also; I have no idea whether the an end of an interim replacement even needs a vote.)
Changes to Council Procedure
- The existing version of Council Procedure Bylaw 422 is here
- The proposed changes to Council Procedure (Bylaw 634) are here
Substantial changes to how the public present to Council are being proposed.
Here is a side-by-side presentation of existing vrs proposed changes for Section 19 and Section 23, which is how the public presents to Council. Both sections are entire rewrites.
Again, please note that other changes are also proposed. This table is just a portion of the proposed changes. Always refer the original documents (linked above and below) for the authoritative text.
|Bylaw 422 (existing)||Bylaw 634 (proposed)|
|SPN NOTE: The following content has been copied and pasted from the above link.||SPN Disclaimer: All typo’s are SPN’s as we had to re-enter the data. The document with the proposed changes is not searchable or “grab-able”. The Final and Appropriate authoritative document(s) are those contained in the link, NOT that which has been manually data-entered below.|
|Section 19: Public Question and Comment Period
(1) Public Question and Comment Period is limited to ten (10) minutes in duration, unless extended by Council.
(2) A member of the public may have two (2) minutes during the Public Question and Comment Period to address Council on items on the agenda for the meeting, unless extended by Council. (2) A member of the public wishing to address Council must begin their presentation by stating their name and address.
(3) A member of the public must not address Council or Committee regarding a bylaw for which a public hearing has been held, where the public hearing is required under an enactment as a prerequisite to the adoption of the bylaw.
(4) A Council or Committee member may ask or answer questions of a member of the public who is addressing Council or Committee, but must not enter into debate.
(5) The Mayor or Chair may refer members of the public to the appropriate department or committee for response.
|Section 19: Speaking to Council
“(1) A member of the public may address Council in regard to agenda items in the Public Hearings, Bylaws, Reports, or New Business sections of the Agenda, except as outlined in Section 19(3,4)
(2) A member of the public may have three (3) minutes per item to address Council for items on the agenda of the meeting as outlined in 19(1), unless the time period extended by a majority vote of Council. Members of the public may speak to more than on items during the meeting.
(3) Where a public hearing is required under an enactment as a prerequisite for the adoption of a bylaw, a member of the public is permitted to address Council only after second reading and before the completion of the public hearing for that bylaw.
(4) Where a public hearing is not required as a prerequisite for the adoption of a bylaw, a member of the public may address Council after second reading but before third reading has been passed.
(5) A Council or Committee member may ask or answer questions of a member of the public who is addressing Council or Committee, but must not enter into debate.
(6) The Mayor or Chair may refer members of the public to the appropriate department or committee for a response.”
|Section 23: Delegations
(1) The Council may, by resolution, allow a delegation to address Council at the meeting provided written application on a prescribed form has been received by the Corporate Officer by noon on the Wednesday prior to the meeting. Each address must be limited to five (5) minutes unless a longer period is agreed to by unanimous vote of those members present.
(2) Council must not permit a delegation to address a meeting of the Council regarding a bylaw in respect of which a public hearing has been held, where the public hearing is required under an enactment as a prerequisite to the adoption of the bylaw.
(3) The Corporate Officer may schedule delegations to another Council meeting or committee as deemed appropriate according to the subject matter of the delegation.
(4) Council or the Corporate Officer may refuse to place a delegation on the agenda if the issue is not considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the Council or Corporate Officer’s decision, the information must be distributed under separate cover to Council for their consideration.
(5) Council may take action following a delegation.
|Section 23: Public Presentations to Council
“(1) An individual or group may apply to make a presentation to Council, by providing to the Corporate Officer by noon on the Tuesday the week prior to the meeting:
a) a written application on a prescribed form
b) all presentation materials
(2) The Chief Administration Officer and the Corporate Officer will review all applications for presentation to Council, and either:
a) approve the application
b) deny the application
c) refer the application to the appropriate committee of Council, as per the subject matter of the presentation.
(3) The Chief Administration Officer and the Corporate Officer may refuse to place a public presentation on a meeting agenda if the issue is not considered to fall within the jurisdiction of Council or if any public member has previously addressed council on the same issue in the previous twelve (12) months, measured from the time of the last appearance of the matter. This includes the topic, any process, resolution or concerns regarding the topic or any review or assessment of the topic.
(4) The Corporate Officer will provide a report at each regular meeting of Council that includes
a) a list of applications to present to Council that have been received since the last regular meeting
b) the outcome of each application (i.e., approved, denied, referred)
c) the date of the meeting the presentation was approved for, the reason any application was denied, or the committee to which the presentation was referred.
(5) The Council may, by unanimous vote of members present, allow a presentation to Council at a meeting if the requirements of 23(1) have not been met for any reason.
(6) Each Public Presentation to Council is limited to ten (10) minutes, unless a longer period is agreed upon by a majority vote of Council.
(7) The number of public presentations at any Council meeting will be limited to two (2), with the Corporate Officer scheduling presentations on a first-come basis. However, additional presentations may be allowed if approved by a majority vote of Council.
(8) Council must not permit public presentation to Council regarding:
(a) A bylaw in respect of which a public hearing has been held, where the public hearing is required under an enactment as a pre-requisite to the adoption of the bylaw.
(b) Matters on which the District has commenced legal action, and on which judgement has not been rendered
(9) If any public member who has applied to present to Council wishes to appeal the Chief Administration Officer and Corporate Officer’s decision, they may submit their appeal for Council consideration, through the Corporate Officer, to be added to the agenda as part of the Corporate Officer update to Council on received presentation applications.”
Cuts to Sooke Fire Department
The second item of interest are the substantial modifications to the Fire Department, contained in the report requiring action, “Sooke Fire Services Commission Recommendations * Report to Council * Council to consider recommendation”
Following is a partial screen shot of the staff recommendation. The full Report for Information can be access online here.
See you there! I’ll be the one sitting lonely at the Social Media table (JOKING: No such table exists).