Absent: Bev Berger and Rick Kasper.
REGULAR COUNCIL MEETING AGENDA
Monday, November 14, 2016
2225 Otter Point Rd.
6:00 p.m.: Call to order, motion to close the meeting to the public (in-camera)
Motion to close the meeting to the public under section 90(1) of the Community Charter to discuss: * 90(1)(c) labour relations or other employee relations; * 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; * 90(1)(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 (annual municipal report).
7:00 p.m.: Call to order – Open Portion
Introduction of New Business/Supplementary Information
- Item C-9: Additional Correspondence for Action from the Honourable Stephanie Cadieux regarding Adoption Awareness Month (November 2016).
- Item B-1: Supplementary information for the 2016-2020 Financial Plan Amendment.
Approval of the Agenda
Motion to move Agenda Item RA-4 Community Grant Committee Review to immediately follow public question and comment period.
THAT the agenda for the November 14th, 2016 Regular Meeting of Council be adopted as circulated with the following changes:
- Item RA-4:Community Grant Committee Review to immediately follow public question and comment period;
- Item B-1: Supplemental information for 2016-2020 Financial Plan Bylaw Amendment;
- Item B-3: Bylaw No. 652, Zoning Amendment Bylaw (600-34) is for consideration of adoption, not first and second reading as indicated on the agenda outline;
- Item C-9: Additional Correspondence for Action From the Honorable Stephanie Cadieux, regarding Adoption Awareness Month (November 2016).
Adoption of Council and COW meeting minutes:
- Special Minutes – Sept 22
- CoW Minutes – Oct 24
- Regular Minutes – Oct 24
Some corrections P31.
Receipt of Draft Council Committees/Commissions Minutes for Information:
- Oct 4 Parks and Trails Minutes
- Oct 20 SCCAC Minutes
- Oct 26-SPA-minutes
- Nov 1 Parks and Trails Minutes
- Nov 7 Community Grant Minutes
D-1: Wind Mobile – Jeff Bray * Plans for the community
- Jeff Bray: presented power point presentation, consultant with Wind Mobile. To continue dialogue to provide wireless to Sooke, no leases yet signed. 4th national carrier, over one million customers in Canada. Purchased by Shaw last year. Presented Sooke Site coverage plan.
D-2: Road Closures Delegation Request, re SPN Poll Results – Britt Santowski * Sooke Pocket News
D-3: Sooke Wishing Pond Legacy – Paul Unwin * Community Project
- Handouts were provided. Paul Unwin, local artist, spoke about a project that will be adjacent to the new library. Have a tourism icon would improve tourist impact overall.
Public Question and Comment Period
- Ellen Campbell? Spoke if favour of the Horne Road connector trail.
- For input from Ellen Lewers and Gail Hall, see the separate article here.
- M. D.: Spoke to the off-leash park.
- Doug … Lives on Horne Rd, spoke to a need for the trail to be wider and more gravelly.
- Jeff Bateman: Sooke arts committee, would P123 rezoning from rural to small lot residential, moving three homes into 11 homes. Where are the limits? Wants to see rural area contained. Wishing well would be useful.
Reports Requiring Action
RA-4: Community Grant Report
- See the seperate write-up here.
Public and Statutory Hearings
PH-1: Bylaw No. 647, Zoning Amendment Bylaw (600-32) – 6038 Sooke Road * Planning Department Report & Presentation * Mayor’s Public Hearing Statement * Public Hearing * Council to consider third reading of Bylaw No. 636 PH-1 6038 Sooke Rd. Report from planning staff: Community Care facility application.
- No input from the public.
- Carried unanimously.
B-1: Bylaw No. 658, Financial Plan Amendment Bylaw (639-1) * Report to Council * Council to consider first, second and third reading for Bylaw No. 658. Documentation includes Bylaw 658 – 2016-2020 Financial Plan Amend and Supplemental Info for 2016-2020 Financial Plan.
- See the separate write-up here.
Reports Requiring Action
RA-1: Declaration of Fire Service Level * Report to Council * Council to consider recommendation
Report was received by Council, and the recommendation to go for the Full Service designation was passed.
RA-2: DVP-7126 Grant Rd West * Report to Council * Council to consider recommendation
Request to build a secondary suite, a variance is sought. Parkinson moved the recommendation, seconded by Logins. Carried.
RA-3: Contract Extension-Interim Fire Chief * Report to Council * Council to consider recommendation
Tait: CAO and Berger are sick, so that’s why they aren’t there. Tait said interviews are ongoing. Tait understands that a comprehensive report is coming from the Fire Department.
RA-4: Grants. See the separate write-up here.
RA-5: Sooke Program of the Arts SPA Recommendations * Report to Council * Council to consider recommendations
Consideration for Communities in Bloom in 2017, commiting up to $6,000. Motion to put it to staff for impact. Pearson thinks the request is reasonable. Parkinson points out that next year is the 150 year celebration for Canada, so there would be a lot of things happening. Staff is required to answer questions that volunteers simply aren’t equipped to answer. That would take an hour. You also need someone from staff to tell them what is going on. The old profile book, that which took a lot of staff time this year, would just need to be updated. CO Gabryel Joseph cautioned that it would cost thousands of dollars in staff time, it’s more than an outsider can appreciate, and it takes months to build up to it. Presentor said staff time could be minimized using a contractor. Motion on the table carried, it will go to staff.
RA-6: October P&T Recommendations and November P&T Recommendations * Report to Council from October 2016 meeting * Report to Council from November 2016 meeting * Council to consider submitted recommendations
Off leash dog park: Reay was being mindful of the committee structures. Pearson said it was an opportunity to plant the seed with staff that this is something the committee should be looking at. Both recommendations can be referred to January. Mark Zieglar came forward and answered Council questions. Motion to refer it to January
The Horne Rd. trail connector to Goodmere motion: Reay pointed out funding would still be required, even though the would would be done by volunteers. Tait said funding would come from Public Space Enhancement. Carried.
Reports For Information – Council, Committees, COW and Commissions and Staff (CAO, Development Services)
RI-1: Sooke Core Specified Area Proposed Boundary Adjustment for SCSSA – 1781 Minnie Rd & 7057 West Coast Rd * Report to Council.
- Motion to adopt these properties in the specified sewer service area. Carried. The applicant, Herb Haldane, now needs to resurrect the re-zoning application.
RI-2: Mayor and Council Reports (Verbal)
- Mayor: CRD Forum on Climate Action on Saturday at Parkside. UBCM, Tait was appointed to Healthy Communities Committee. Also on President’s Committee. Comments from Open House will come from Staff notes as the Mayor has been sick lately.
- Pearson: Attended JDF water commission, Anderson Cove waterline extension has been approved. Water main break on Lagoon Rd. on Friday resulted in protocol changes. Water Watch on Oct 24, Sooke Reservoir is at 72%, which is good for October. Many water lines in the JdF area have been completed. No big projects planned for Sooke in 2017. Otter Point extension for the waterline is still ongoing.
- Reay attended Finance Committee for CREST, walked in Remembrance Day parade.
RI-3: CAO Report (Verbal)
Correspondence for Action
Correspondence listing Oct 19-31 and Nov 1-8
C-1: Letter from Communities in Bloom, received October 24, 2016
- Will wait for staff report from staff. Letter received.
C-2: Letter from the CRD – Request for Motion to Support Transportation received October 27, 2016
- Kasper asked that this be deferred until the next meeting, but Tait is introducing this now because they will want to present to council in the case of a No vote. Logins made a motion to have CRD staff present to Council. Carried.
C-3: Email from Business of the Arts, received November 2, 2016
- Logins moved that Staff complete the survey tomorrow, which is when it closes. Carried.
C-4: Email from SEAPARC Festival of Trees, received November 4, 2016
- BC Children’s Hospital tree sponsorship. Cost is $250, and they would also have to decorate the tree. Carried. Money comes from Council Contingency.
C-5 Letter from Council Appt-VIRL, received November 7, 2016
- Need to reappoint for VIRL, Reay will continue, Logins will be alternate (assuming passed, mics went off). Carried.
C-6: Letter from AVICC – Call for Nominations and Resolutions, received November 7, 2016
- Motion to receive. MICS WENT OFF decision unknown.
C-7: Letter from Clear Seas – Req for Meeting, received November 8, 2016
- Motion to received. Carried.
C-8: Email from Minister of Jobs, Tourism & Skills Training, Medal of Good Citizenship, received November 8, 2016
- Tait said there are a few people in the Community who could be nominated. Moved to receive. Carried.
C-9: Email from the Honourable Stephanie Cadieux regarding Adoption Awareness Month – November 2016.
- Motion to receive, carried.
CORRESPONDENCE for Information:
Tait mentioned that there were several files opened with the Office of the Ombudman. Three complaints were made, but there were no investigations. Received.
- I-1: Email from Intermunicipal Advisory Committee on Disability Issues received October 19, 2016
- I-2: Copy of District of Sooke Proclamation, Proclamation-Random Acts of Kindness received October 19, 2016
- I-3: Email from WalkOnVic-Budget consideration received October 20, 2016
- I-4: Email from District of Highlands, Regional Growth Strategy received October 20, 2016
- I-5: Email from Jim Kipp, received October 20, 2016
- I-6: Email from LCLB- Changes to Special Licence Permit, received October 20, 2016
- I-7: Letter from MLA Selina Robinson to Mayor Tait, received October 21, 2016
- I-8: Letter from BC Ombudsperson – Sept 2016 received October 24, 2016
- I-9: Email from Walk On – Victoria, Citizens Guide for Reporting Sidewalk Discrepancies received October 25, 2016
- I-10: Email from Jack Holliston, Local Workers received October 25, 2016
- I-11: Card from Sooke Fall Fair Committee, received October 26, 2016 Sooke Fall Fair
- I-12: Letter CamosunCollege-StrategicPlan2016-21 received October 26, 2016
- I-13: Letter from Spirit of BC received October 28, 2016
- I-14: Letter from Island Health- Changes and Challenges Report Island Health, received October 31, 2016
- I-15: Email from Sewage Treatment Action Group STAG-BioSolids received Nov 8, 2016
Commentary on Committee Structure from Reay was not heard, mic was not on, meeting when offline before ajournment.
Report of in-camera resolutions
None, meeting went offline before ajournment.