Present: Mayor Maja Tait and Councillors Tony St-Pierre, Al Beddows, Jeff Bateman, and Dana Lajeunesse
Absent: Megan McMath, Ebony Logins
OATH OF OFFICE
Councillor Dana Lajeunesse too the oath of office. Congratulations!
10.1. RCMP Monthly Mayor Report: THAT the RCMP Mayor Monthly for August 2019, be received for information.
Also, for the month of August
- Guardroom statistics: 11 prisoners
- Criminal record check statistics: Paid-26 Volunteer-15
August Traffic Stats
- Violation Tickets: 11
- Notice and Orders: 15
- lmpaireds (Immediate Roadside Prohibitions): 8
Moved by Al Beddows, seconded by Dana Lajeunesse: Sooke will issue the Development Variance Permit PLN01467 conditional on issuance of a Building Permit, subject to an engineer’s report to reduce the setbacks. 1769 Minnie Rd. The exact wording will have to wait for the next meeting when the minutes of this meeting are approved.
THAT Council approve McDerMaids as the successful proponent under the request for quotes for janitorial services at Municipal Hall, Council Chambers, Sooke Fire Hall Station One and Sooke Fire Hall Station Two for an annual amount of $43,420 + GST.
Moved by St-Pierre, seconded by Lajeunesse. Carried unanimously.
(1) THAT Council approve an expenditure of up to $9,900 in accommodation costs for Council members to attend the Union of British Columbia Municipalities (UBCM) Convention to be held September 21 – 25, 2020 in Victoria; and THAT funding for Council accommodation come from the 2020 Council Travel Expenses budget. St-Pierre/Bateman carried unanimously.
(2) THAT the Chief Administrative Officer (CAO) be authorized to attend the 2020 UBCM Convention;
THAT Council approve an expenditure of up to $1,500 in accommodation costs for the Chief Administrative Officer to attend the UBCM Convention to be held in Victoria; and THAT funding for the Chief Administrative Officer accommodation come from the 2020 CAO Travel Expenses budget. Bateman/St-Pierre, carried unanimously.
11.4 2019 By-Election: Receive report for information. St-Pierre/Lajeunesse; carried unanimously.
“The audit concluded that no individual received more than one ballot and therefore, no double voting occurred.”
11.4? Something about Sooke Lions and a grant application, which I can’t find on either the main agenda or the supplementary agenda. Carried unanimously, whatever that motion was.
12.1. Development Cost Charge Expenditure Bylaw No. 749, 2019: THAT the bylaw cited as Development Cost Charge Expenditure Bylaw No. 749, 2019, be adopted as circulated. Bateman/St-Pierre, carried unanimously.
13. NEW BUSINESS
13.1. Notice of Motion, for discussion at the next meeting – Councillor Jeff Bateman
THAT Council amend section 21(1)(m) of the Council Procedure Bylaw No. 728, 2019, removing “requiring action”, to allow for all correspondence to be addressed by Council regularly in agenda packages.
13.2. Notice of Motion, for discussion at the next meeting – Councillor Tony St-Pierre
THAT Council request a staff report on air quality issues related to outdoor burning, including options for resolution.
14.1. Community Action Initiative: It would have to come to the next regular meeting in order for Sooke to meet the timelines. They would have to see if they meet the grant criteria and have the capacity to deliver on it. Received for information.
14.2. Road Marking Issues – Alana Craig: “This stretch between parkland road and Saseenos elementary has a bike lane to the right as you can see in the photo. During school drop off cars park in it. Now this is completely legal according to the rcmp as there is no signage stating otherwise. I personally think children should be able to safely use the bike lanes without having to worry about cars parking directly in the lane when there’s a wide shoulder they can park to the far right of the bike lane. There’s no reason for cars to park directly in the bike lane. How do we get better signage to make sure kids and parents and others in the neighbourhood can safely use the bike lanes without this being an ongoing issue. Most schools have no parking signs in the bike lanes.” It was noted that this will come through the master transportation plan. This appears to be a daycare drop-off matter. It was also noted that those are not officially bike lanes. Cars have to park to the right side of the painted line. So, all is legal. Staff will reply. Received.
14.3. Juan de Fuca Regional Park Watch Society: This service will end in 2020. There is a funding shortfall and a volunteer shortfall. A letter will be sent thanking them for years of service.
14.4. Annual Remembrance Day Parade & Ceremony: On 11 November 2019, Branch #54 of the Royal Canadian Legion in Sooke will be conducting its’ annual Remembrance Day Parade and Ceremony. The parade will be forming up in the Evergreen Plaza parking lot, stepping off at approximately 10:30 (exiting by the Toronto Dominion Bank due to the construction) to the Cenotaph on the Legion grounds where there will be a short service of thanks and remembrance. Sooke Council will participate.
14.5. Provincial Plastics Ban: In order to promote the collective efforts of all local government signatories, the Districts of Squamish, Tofino and the City of Victoria have released this letter to the media (available here: https://www.victoria.ca/EN/main/city/news-room/media-releases/latest-media-releases.html). Please feel free to adapt the attached news release to suit your needs, share with your community or distribute in any way your organization sees fit. Bateman asked about Sooke’s plastic ban bylaw. Staff said it was currently in limbo, to see what happens with the city of Victoria. The Court ruling against Victoria does impact this bylaw. It’s a wait-and-see thing now.
14.6. Sookarama – Sooke Lions: The Sooke Lions are currently planning for Sookarama 2020 to be held at SEAPARC on Saturday, April 25, 2020. We again invite you to be a sponsor of this event for the sum of $2,000.00. Building on last year’s success, we anticipate this to be a bigger and better show. Lajeunesse/St-Pierre carried unanimously.
14.7. Sooke Shelter Society – Rachelle Sankey: From the “Sooke Shelter Society. Our nonprofit organization is committed to reducing homelessness in our community as well as reducing the risk of homelessness for struggling families. Our vision is to have a community where everyone has a safe and affordable place to call home and can readily access the supports they need, when needed.
“We are currently involved in several fundraising campaigns so we can better meet the needs of the people requiring our services. At one of our meetings, we discussed how we could better involve the community in our efforts. One of our ideas was to ‘trap’ members of council in the middle of the round-about and have Sooke donate a ransom to have you ‘released.’ We could have a goal amount that we need to reach in order to ‘set you free.’ The round-about was chosen as it is a very central location with high traffic and visibility. We also loved the idea that the round-about was a source of frustration to many townsfolk and making it into something positive might be fun. We realize you are all very busy people with a very important job but we hoped you would find our cause to be worthy.”
While supportive of the idea, Tait was not comfortable doing this in the roundabout. Council will explore this further with the group. Evergreen was proposed as a possible location.
- Bateman will be bringing forward an off-leash exemption request to the CRD Parks.
- Tait noted Sooke’s shift from forestry to craft (craft beer, craft arts, etc).
- Sooke received another five-bloom banner.
- Firefighter safety helmets were awarded to Bateman and Sooke’s CAO.
Rise and Report: Council will enter into a lease agreement with the Library. Hopefully, shovels in the ground will soon follow.