Bird’s eye overview:
All but Councillor Rick Kasper were in attendance.
Not on this Agenda were Reports from Council, Mayor and CAO. These have typically been a part of the agenda. The UBCM’s annual convention happened in late September (25-29) in Victoria, and Council attended. Because of that Convention, no second council meetings were held in September. To the best of my knowledge, all Councillors attended. UBCM highlights included Sooke’s mayor elected as the Third Vice President of the Union of BC Municipalities. Also discussed at the UBCM were housing issues including affordability, Workers Compensation procedures and PTSD for emergency workers, parental leave, and tax benefits from marijuana dispensaries (among about a hundred other things), many of which are contemporary issues with the District of Sooke. There was no summation or report provided to the public.
The Public Hearing focused on discussions around parking allotments and storm run-off water erosion.
The fire department’s budget request was interesting. The Interim Chief Russ Cameron requested $70,400 for equipment purchases, stating that without some of these improvements the department would cease to exist. Interestingly, in the April 11 meeting, former Chief Steve Sorensen requested $80,700 for equipment replacement and that number was revised to $0. An audit of the Fire Department was to take place in the next week or two, depending on the availability of an auditor. At that time, both Councillors Logins and Parkinson indicated that they could not support a motion to adjust the fire department’s budget until after the audit showed that the cuts were necessary. SPN has not located said audit (if it should be publicly available); should we find it or anything related to it, we will post it on SPN. Mention was made at today’s meeting that the funds for the equipment replacement were “Capital” not “Operational.”
The meeting was preceded with an in-camera (ie behind closed doors) portion and also concluded with an in-camera portion.
Details follow, with SPN notations in red. Final word belongs with the District when they issue their approved minutes. The SPN Takeaways are, as always, our best impressions of what happened.
CALL TO ORDER
MOTION TO CLOSE THE MEETING TO THE PUBLIC
Motion to close the meeting to the public under section 90(1) of the Community Charter to discuss: * 90(1)(c) labour relations or other employee relations; * 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.
CALL TO ORDER – Open Portion
INTRODUCTION OF NEW BUSINESS/ SUPPLEMENTARY INFORMATION
Rick Kasper was absent; all others were there.
APPROVAL OF THE AGENDA
ADOPTION OF COUNCIL AND COW MEETING MINUTES
- September 12, 2016 COW Minutes
- September 12, 2016 Regular Council Minutes
Adopted as is.
MINUTES FOR INFORMATION
- September 26, 2016 Tax Sale Minutes
- September 27, 2016 Tax Sale Minutes
- September 28, 2016 SPA Committee Minutes
Adopted as is.
PUBLIC QUESTION AND COMMENT PERIOD (10 minutes – 2 minute time limit per person)
Gail Hall: Addressing item on the minutes, page 13, in-camera resolutions. Information on the September 12 Regular Council Minutes: the item on Otter Point Rd (page 20 of 215 “THAT the CAO enter into negotiations for a lease on the land off of Otter Point Road.”) is very unclear, the public don’t know what is being spoken about. Mayor Tait said she would look into that.
MD: Spoke to a previous presentation that she gave on Whiffen Spit. Location of her event was not specified in the minutes and that caused problems for her and Sooke staff when she was trying to organize the event. Dominguez wants the address added to the minutes, which were already approved. Mayor Tait said she would look into it.
Kevin (?): He spoke to industrial millwright and the impact on his property taxes. His taxes have gone up dramatically in the past three years and he is looking for tax relief. Tait informed him that industrial millwright is not on the agenda, and redirected him to the upcoming Mayor’s open house.
MD: Asked about the forum of the townhall. Tait said it was a completely open format, there was no agenda for that.
PUBLIC AND STATUTORY HEARINGS and third reading or adoption of bylaws where applicable after each hearing:
PH-1: Bylaw No. 652, Zoning Amendment Bylaw 600-34) – 6557 Clairview Road (PH-1 pkg)
Discussion: Council questions to staff. Reay asked about water erosion and the hammer head on the road. Addressed by staff.
Public Hearing: John Nicholson addressed council, saying he was in the adjacent property, asking the councillors to take a look at what he wrote. Ellen Lewers asked about suites allowed in the fourplex. Staff said no there were not. Six parking spots were in the plan, saying that the bylaw is 1.5 parking lots per unit. Lewers asked if it was storm water or a creek causing the erosion. Staff said it was storm water, and a plan is being developed. Storm water management plan will show how it will work. It will be evaluated on site. John Nicholson addressed the parking, saying that the 1.5 cars standard does not work. He did not see that in the bylaw, and feels that 1.5 is inadequate. He says if you go there on a weekend or in the evening, there are a lot of cars there. It’s not attractive. Tait will have staff reaffirm that the application is four one fourplex, in which case the 1.5 parking applies. Staff provided an explanation. Lewers asked for clarification if a fourplex is in the bylaw; staff says it falls under the definition of a townhouse.
Decision: Third reading moved. Carried unanimously.
- B-1: Bylaw No. 646, Zoning Amendment Bylaw (600-31) – 7021 Grant Road West (Staff Report) Decision: Carried
- B-2: Bylaw No. 638, Zoning Amendment Bylaw (600-33) – 6816 West Coast Road (Staff Report) Decision: Carried
- B-3: Bylaw No. 649, Sooke Core Sewer Specified Area Amendment Bylaw (147-28) – 7047 Maple Park Terrace (Staff Report) Decision: Carried
- B-4: Bylaw No. 650, Sooke Core Sewer Specified Area Amendment Bylaw (147-29) – 7049 Maple Park Terrace (Staff Report) Decision: Carried
- B-5: Bylaw No. 651, Sooke Core Sewer Specified Area Amendment Bylaw (147-30) – 7048 Maple Park Terrace (Staff Report) Decision: Carried
- B-6: Bylaw No. 653, Future Policing Costs Reserve Bylaw (Staff Report) Decision: First, second and third readings passed
- B-7: Bylaw No. 654, Permissive Tax Exemption Amendment Bylaw (338-5) (Staff Report) Decision: First, second and third readings passed
REPORTS Requiring Action:
RA-1: Equipment Purchase for Fire Department (Staff Report)
New chief spoke to capital planning (not operational) and addressed critical equipment. Blackhall said they have the money for this from the fire reserve. After this recommended expenditure, there will still be $114k left. An amendment to the five year financial plan will be required.
CORRESPONDENCE For Information:
I-1: Correspondence received September 8 – October 3, 2016 (Correspondence)
I went home and enjoyed a glass of red. My boss lets me have just one glass while I type of these Takeaways. Oh how I love her. -Britt/SPN